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This privacy statement was last updated on 21. October 2024 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.

In this privacy statement, we explain what we do with the data we obtain about you via https://valma.ai/en. We recommend that you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:

  • we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
  • we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
  • we first request your explicit consent to process your personal data in cases requiring your consent;
  • we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
  • we respect your right to access your personal data or have it corrected or deleted, at your request.

If you have any questions, or want to know exactly what data we keep of you, please contact us.

1. Purpose, data and retention period

We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)

1.1 Contact - Through phone, mail, email and/or web forms

For this purpose we use the following data:

  • A first and last name
  • An email address
  • A telephone number
  • IP Address
  • Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
  • Geolocation data
  • Social media accounts
  • Professional or employment-related information

The basis on which we may process these data is:

Upon the provision of consent.

Retention period

We retain this data until the service is terminated.

1.2 Payments

For this purpose we use the following data:

  • A first and last name
  • Account name or alias
  • A home or other physical address, including street name and name of a city or town
  • An email address
  • IP Address
  • A telephone number
  • Social media accounts
  • Geolocation data
  • Financial information such as bank account number or credit card number

The basis on which we may process these data is:

Upon the provision of consent.

Retention period

We retain this data until the service is terminated.

1.3 Registering an account

For this purpose we use the following data:

  • A first and last name
  • Account name or alias
  • An email address
  • A telephone number
  • IP Address
  • Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
  • Geolocation data
  • Social media accounts

The basis on which we may process these data is:

Upon the provision of consent.

Retention period

We retain this data until the service is terminated.

1.4 Newsletters

For this purpose we use the following data:

  • An email address
  • A first and last name
  • IP Address
  • Geolocation data
  • Social media accounts

The basis on which we may process these data is:

Upon the provision of consent.

Retention period

We retain this data until the service is terminated.

1.5 To support services or products that a customer wants to buy or has purchased

For this purpose we use the following data:

  • A first and last name
  • Account name or alias
  • An email address
  • A telephone number
  • IP Address
  • Geolocation data
  • Social media accounts
  • Financial information such as bank account number or credit card number

The basis on which we may process these data is:

Upon the provision of consent.

Retention period

We retain this data until the service is terminated.

1.6 To be able to comply with legal obligations

For this purpose we use the following data:

  • A first and last name
  • Account name or alias
  • A home or other physical address, including street name and name of a city or town
  • Geolocation data
  • An email address
  • A telephone number
  • IP Address
  • Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
  • Social media accounts
  • Professional or employment-related information
  • Financial information such as bank account number or credit card number

The basis on which we may process these data is:

Upon the provision of consent.

Retention period

We retain this data until the service is terminated.

1.7 Compiling and analyzing statistics for website improvement.

For this purpose we use the following data:

  • Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
  • Geolocation data
  • Sex
  • IP Address
  • An email address
  • A first and last name
  • Account name or alias
  • A home or other physical address, including street name and name of a city or town
  • A telephone number
  • Social media accounts
  • Professional or employment-related information
  • Commercial information, including records of personal property, products or services purchased, obtained, or considered
  • Financial information such as bank account number or credit card number

The basis on which we may process these data is:

Upon the provision of consent.

Retention period

We retain this data until the service is terminated.

2. Sharing with other parties

We only share or disclose this data to processors for the following purposes:

Processors

Name: Qdrant
Country: Germany
Purpose: Database for storing vectors
Name: Google Cloud Platform / Google APIs
Country: 
Purpose: Data collected through Google Cloud Platform (OAuth) and Google Service APIs is processed and stored on servers operated by Google. These servers may be located in the United States and other countries where Google operates data centers. By using our Services, you consent to the transfer, storage, and processing of your data in these locations. If our Services utilize any Google APIs to access user data from Google services, we will only use such data for the purpose of providing and improving our Services to you. We will not use or share any Google-sourced data for any artificial intelligence model training or evaluation purposes. Your personal information will never be transferred, delivered, made available to, or otherwise used to train a generative AI product.

3. Cookies

Our website uses cookies. For more information about cookies, please refer to our Cookie Policy. 

4. Disclosure practices

We disclose personal information if we are required by law or by a court order, in response to a law enforcement agency, to the extent permitted under other provisions of law, to provide information, or for an investigation on a matter related to public safety.

If our website or organization is taken over, sold, or involved in a merger or acquisition, your details may be disclosed to our advisers and any prospective purchasers and will be passed on to the new owners.

We have concluded a data processing agreement with Google.

Google may not use the data for any other Google services.

The inclusion of full IP addresses is blocked by us.

5. Security

We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorized access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.

The security measures we use consist of:

  • Login Security
  • DKIM, SPF, DMARC and other specific DNS settings
  • (START)TLS / SSL / DANE Encryption
  • HTTP Strict Transport Security and related Security Headers and Browser Policies
  • Website Hardening/Security Features
  • Vulnerability Detection
  • Security measures of hardware that contain, or process personal data.

6. Third-party websites

This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.

7. Amendments to this privacy statement

We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.

8. Accessing and modifying your data

If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:

  • You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
  • Right of access: You have the right to access your personal data that is known to us.
  • Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
  • If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
  • Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
  • Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.

Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.

9. Submitting a complaint

If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Data Protection Authority.

10. Contact details

Mikalsen AI AS
Rueneveien 86, 1816, Skiptvet, Norway
Norway
Website: https://valma.ai/en
Email: hei@mikalsenai.no
Phone number: +47 917 63 602

11. Data Requests

For the most frequently submitted requests, we also offer you the possibility to use our data request form

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Annex

Really Simple SSL

Really Simple SSL and Really Simple SSL add-ons do not process any personally identifiable information, so the GDPR does not apply to these plugins or usage of these plugins on your website. You can find our privacy policy here.

Compliance | The Privacy Suite for WordPress

Dette nettstedet bruker programvaren Complianz for WordPress for å samle inn og registrere samtykke. For denne funksjonaliteten er IP -adressen din anonymisert og lagret i vår database. For mer informasjon, se Complianz Privacy Policy.

Burst Statistics

This website uses Burst Statistics, a Privacy-Friendly Statistics Tool to analyze visitor behavior. For this functionality we (this website) collect anonymized data, stored locally without sharing it with other parties. For more information, please read the Privacy Statement from Burst.

Really Simple SSL

Really Simple SSL and Really Simple SSL add-ons do not process any personally identifiable information, so the GDPR does not apply to these plugins or usage of these plugins on your website. You can find our privacy policy here.

WP Mail Logging

When you use this site several actions (eg commenting) trigger the dispatch of emails. They contain information about you associated with your email address. Which data are part of these emails depends on the action performed. These emails are stored and accessible to the site management as a log.

Google Ads API disclosure

Valma AI's use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Google Cloud Platform

Google User Data Usage and Permissions

Our application integrates with various Google services to enhance your experience. We offer incremental permissions, allowing you to choose which Google services you want to connect with our platform. Here's how we use data from each service:

1. Google OAuth:
  - Purpose: Authentication and basic profile information.
  - Data used: Your name, email address, and profile picture.
  - Usage: To create and manage your account within our platform.

2. Google Sheets:
  - Purpose: Integration with our AI-powered analysis tools.
  - Data used: Content of sheets you explicitly choose to analyze.
  - Usage: To provide AI-driven insights and suggestions based on your spreadsheet data.

3. Google Drive:
  - Purpose: File storage and management within our platform.
  - Data used: File metadata and content for files you choose to use in our app.
  - Usage: To allow you to access, edit, and manage your Google Drive files directly from our platform.

4. Google Docs:
  - Purpose: Document editing and AI-assisted writing.
  - Data used: Content of documents you choose to edit in our app.
  - Usage: To provide AI-powered writing suggestions, grammar checks, and style improvements.

5. Google Presentations:
  - Purpose: Presentation editing and AI-assisted design.
  - Data used: Content and layout of presentations you choose to edit in our app.
  - Usage: To offer AI-powered design suggestions, content recommendations, and layout improvements.

6. Google Forms:
  - Purpose: Form creation, management, and response analysis.
  - Data used: Form structure, questions, and responses (if you choose to analyze them).
  - Usage: To provide AI-driven insights on form responses and suggest improvements to form design.

7. Google Calendar:
  - Purpose: Schedule management and AI-powered planning assistance.
  - Data used: Calendar events, attendees, and availability (with your permission).
  - Usage: To offer smart scheduling suggestions, meeting insights, and time management recommendations.

8. Gmail:
  - Purpose: Email management and AI-assisted communication.
  - Data used: Email content, sender/recipient information, and attachments (for emails you choose to process).
  - Usage: To provide AI-powered email summarization, response suggestions, and priority inbox features.

 

Important Notes:
- We only access and process the data necessary for the specific features you choose to use.
- Your data is processed in real-time and is not stored permanently on our servers unless explicitly required for a feature you've enabled.
- We do not use your Google data for any purpose other than providing and improving our direct services to you.
- You can revoke access to any of these services at any time through your account settings or Google's security settings.
- We adhere to Google's API Services User Data Policy and do not use or transfer any Google user data for serving advertisements or for any undisclosed purposes.

By granting permissions to these services, you allow our AI-powered tools to interact with your Google data solely within the context of our application's features. We maintain strict data protection practices and adhere to Google's API Services User Data Policy.

Your privacy and data security are our top priorities. We continuously review and update our practices to ensure compliance with the latest data protection regulations and Google's policies.

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Applicable Artificial Intelligence (AI) for Norwegian business.

  • Telephone:

+47 917 63 602

  • E-mail :

hi@valma.ai

  • Org. no :

932 254 026

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